Table and Chair Rental Options

Table and chair rental is an essential part of the entertainment industry and party planning. School reunions, family reunions, conferences, meetings, weddings, birthday parties, and baby showers all need seating for guests. Planners and event organizers have to secure an adequate number of chairs and tables to satisfy the total number of guests who will attend at the function. Because buying chairs and tables is a bit costly, event organizers and planners resort to rental facilities.


Renting chairs and tables might seem like a very simple process but that is not exactly the case. There are numerous table and chair rental options available from different companies. However, table and chair rental options are a function of the type of event, the number of people in attendance, contents of the menu etc.

The following are insightful tips to help with table and chair rental process especially for those going through it for the very first time:

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Venue Restrictions

It is important to know the restrictions that your venue has with regard to delivery and pickup. There are places that have a lot of storage space thus allowing rental companies to drop off chairs and tables prior to the day of the event and pickup a day after. However, there are places with very strict guidelines as well as no storage space and this can make you incur extra costs. Eliminating the possibility of any extra costs is useful in such tough economic times.

Labor Source And Cost

is essential to know if the crew at the venue of the event will take- down chairs and tables and set them up. If it is not included then you can organize with the rental company for both set-up as well as take-down services but this is at an additional fee.

Drop-Off Location

It is good to find out if the rental company delivers the tables and chairs to back door or loading dock and if the personnel of the facility take it from there. Drop-off information is very important to the rental company because it helps them to save labor and time.


It is recommended that somebody is designated on-site to be responsible for the rentals. This can be a co-worker, friend, caterer or event planner. The person responsible should count the items on arrival and during the pickup. This helps in avoiding a situation whereby a chair or table is lost thus requiring you to pay a replacement charge.

Visit A Showroom

The best thing to do is to visit a showroom when selecting the tables and chairs that you want. This gives you an opportunity to sit on the chairs and tables to gauge their level of comfort. Usually, these showrooms have items of various sizes and shapes so that clients can have a first-hand feel of what is ideal for their event.


The above insightful information is a clear indication that there numerous table and chair rental options available for consumers. However, there are several factors that need to be carefully considered during the rental process to save on cost. This can help you to secure the best place at a good cost.